First, the bad news is mentioned right away, in the subject line and in the first sentence. The format of your memo should change to fit the message you want your employees to receive. Also note that in this report, carets (>) are given to reveal the line spacings in the report's format (in an actual report, these carets would not appear). These persuasive memo examples will show you how you can encourage employees and coworkers to take action in meaningful ways - from attending a meeting to changing the way. SAMPLE MEMO TO DEPARTMENT SUPERVISORS DATE: xx/xx/xx TO: SUPERVISOR/MANAGER FROM: HUMAN RESOURCES SUBJECT: Excess Vacation or Annual Leave In an effort to comply with leave balance maximum caps, Human Resources is providing you with the attached report. Five Tips for Effective Business Memos. Sample Internal Memo This internal memorandum or memo distributed to all staff or possibly posted on a notice board gives details of the forthcoming staff Christmas party. Here is a sample letter that you can download (compatible with Google Docs and Word Online), or you can see the text below. People often overlook the importance of memos as part of everyday business communication, but these short documents can have significant impact. Download the memo template below, or continue reading for some tips about how to write a memo and to see the sample memo format.